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The Impact Of Delegation On Time Management For Managers

Managers may belong to that strata in an organizational framework that have to deal with the greatest pressures associated with time. Delivering on expectations and targets within a stipulated time-frame is a key ingredient of their input to the organization. So, how does delegation impacts time management for managers?

Delegation At A Personal Level

Delegation is one tool of time management that seems to have the same effect at both the personal level as well as the workplace environment. If there is a difference, it could be in the fact that delegation in an organizational framework works within a stipulated environment as all those involved in the said task or project are part of the organization.

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On a personal level, you can delegate a task to save time by hiring someone to do the job. Hiring in such sense is part of delegation. Giving your clothes to the dry cleaners, ordering for home delivery and generally paying someone for something you could do for yourself if you had the time is a form of delegation even when it is in a commercial sense.

Delegation In A Workplace Environment

For a manager in a workplace environment, he or she is expected to have oversight function over a section, department or team within the organization. What he or she  should do most of the time is to delegate duties so as to coordinate the affairs of everyone in the team or section.

Delegation As A Way Of Multi-Tasking By The Manager

Delegation in this sense gives them the ability to multi-task, since they will be the one to answer for everything that is going on in their team or section. It is a great tool for time management because it helps the “management” to meet deadlines.

Identifying The Right People In Your Team

As a manager, delegation will work better for you if you can identify the right people to lead projects or handle tasks. There are times when this may be a problem because, you cannot operate successfully in an office without duly recognizing the hierarchical structure of the company. That is, delegating duties could be linked to the positions of those on your team within the larger structure of the company.

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There are projects where this might be a source of hindrance, especially when you have identified people who can handle the task but are not in the right position to be given such tasks.

It Gives You The Ability To Monitor And Guide

Delegation gives you the chance to step back and monitor the progress of the task. Bear in mind that as a manager, you may have a lot on your table, and macro managing may be counter-productive. Delegating tasks to the right people frees you from macro managing, and puts you in a position where you can effectively monitor the process and progress multiple of tasks.

Your role in such a situation will serve to make sure that the guideline following each tasks is being adhered to while you get to know where to push the members of the team. You have the chance to coordinate from a vantage point.

It Gives You The Ability To Have The Big Picture

You may have a list of stated goals that may cover different areas for the organization with respect to your overall target, this multi-tasking ability gives you the chance to see the big picture. You get to know how the progress or lack thereof in one area is influencing what is happening in another area.

Multi-tasking through delegating gives you the chance to keep tabs on every aspect of the project, and it will also help you to stay within the time-frame of the projects at hand.

It Cuts Your Time Of Achieving Stated Goals

One great benefit of delegating is that it builds up the experience of those involved. This is a good thing for your team members because they will become more efficient in executing tasks and this will improve your team. It also cuts the time of achieving set goals. When you delegate responsibilities while providing oversight functions, the time that it would have taken to achieve set goals had you not delegated the tasks would be longer.

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This is more evident when you break up a task into smaller tasks as the people involved in each get to concentrate on their portion and deliver on them.

Delegating is a simple approach to time management yet one of the most effective. It helps to build individual and team confidence as well as the team spirit. This is something managers should look to adopt as often as possible.

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